Data protection declaration according to Art. 13 GDPR (General Data Protection Regulation)
We attach great importance to the protection of your personal data. Since the protection of your privacy and your business data is of particular importance to us, we will observe the data protection regulations valid in Germany. In the following we inform you about the collection, storage and processing of personal data at the time of collection of this data.
1 Responsible according to Art. 4 para. 7 GDPR
CiS e.V.
represented by Christiane Bednarek, Dr. Knut Baumgärtel, Geert Brokmann, Dr. Olaf Brodersen, Benjamnin Redlingshöfer, Michael Philipps, Prof. Jens Müller,
c/o CiS Forschungsinstitut für Mikrosensorik GmbH
Data Protection Officer:
Juno – Datenschutz auf Augenhöhe
Julia Pudenz
Fischersand 50
99084 Erfurt
Phone: +49 361 663 1475
E-Mail: datenschutz@cismst.de
The person responsible is the natural or legal person who, alone or together with others, decides on the purposes and means of processing personal data.
2 Collection and use of personal data
2.1 For the purpose of admission and administration of members of CiS e.V.
We collect, store and process your personal data in order to process your application for membership and the modalities (e.g. events of CiS Forschungsinstitut für Mikrosensorik GmbH, events CiS e.V., mention on homepage, mention in the annual report CiS e.V., on Rollup CiS e.V., flyer CiS e.V.) during your membership.
When you contact us, the personal data you actively transmit will be stored and processed to the extent necessary for processing your application for membership and for modalities during your membership.
This is the following data: Company, representative with title, surname, first name, address, telephone number, fax number, mobile phone number, e-mail address, homepage/URL, business statistics on employees and trainees, content of the reasons for your interest in membership.
The collection and use of personal data of our members takes place regularly only with the consent of the user. An exception applies in those cases where prior consent cannot be obtained for real reasons and the processing of the data is permitted by law.
2.2 For the purpose of planning and conducting events of CiS e.V.
We process the following data in accordance with Article 6 Paragraph 1 lit. a) and b) of the EU GDPR on the basis of your consent by binding registration for the event:
- Preparation of the list of participants and name tags (surname, first name, title, name of the company/institution)
- By your binding registration you agree that the given data (first name, surname, title and company) will be published on the list of participants of the event. The list of attendees is available in printed form to other attendees of the event and to speakers and event partners.
- event management
- Invoicing (name, first name, title, email address, telephone number, billing address/company address)
- Preparation of certificates of participation (surname, first name, title, company)
3 Passing on of personal data to third parties
In order to be able to offer you our services on the basis of our contractual obligations or our legitimate interests, it is necessary that we pass on your personal data to our subsidiary, the CiS Forschungsinstitut für Mikrosensorik GmbH for internal administrative purposes. In order to fully comply with the strict requirements of the German data protection authorities, we have concluded an order processing agreement with the CiS Forschungsinstitut für Mikrosensorik GmbH.
In addition, we only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the credit institution commissioned to process payments.
A further transmission of the data will not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without your express consent, for example for advertising purposes.
The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.
4 Applicable legal bases
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU Data Protection Ordinance (GDPR) serves as the legal basis for the processing of personal data.
In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPRserves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is required to fulfil a legal obligation to which our CiS e.V. is subject, Art. 6 para. 1 lit. c GDPRserves as the legal basis.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.
4.1 Right to information
You can ask us to confirm whether personal data concerning you will be processed by us. If such processing has taken place, you can request the following information from us:
(a) the purposes for which the personal data are processed;
(b) the categories of personal data processed;
c) the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;
d) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
e) the existence of a right to correct or delete personal data concerning you, a right to restrict processing by us or a right to object to such processing;
(f) the existence of a right of appeal to a supervisory authority;
(g) any available information on the origin of the data if the personal data are not collected from the data subject;
(h) the existence of automated decision-making, including profiling in accordance with Article 22(1) and (4) GDPR, and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transmission.
4.2 Right to correction
You have the right to correct and/or complete any personal data processed concerning you that is incorrect or incomplete. We will make the correction immediately.
4.3 Right to Limitation of Processing
Under the following conditions, you may request that the processing of personal data concerning you be restricted if:
a) you dispute the accuracy of the personal data concerning you for a period of time that enables us to verify the accuracy of the personal data;
b) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
c) we no longer need the personal data for the purposes of processing, but you do need them to assert, exercise or defend legal claims, or
d) you have filed an objection to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet clear whether our justified reasons outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data may only be processed – apart from being stored – with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State. If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.
4.4 Right to cancellation
Your registered data is protected in our systems against access by unauthorized third parties. This prevents data misuse.
4.4.1 Duty to delete
You can ask us to delete your personal data immediately if one of the following reasons applies:
a) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
b) You revoke your consent, on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for the processing.
c) You file an objection against the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Art. 21 para. 2 GDPR.
d) The personal data concerning you have been processed unlawfully.
e) The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which we are subject.
f) The personal data concerning you have been collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR.
4.4.2 Information to third parties
If we have made the personal data concerning you public and we are obliged to delete it pursuant to Art. 17 para. 1 GDPR, we will take appropriate measures, including technical measures, taking into account the available technology and implementation costs, to inform those responsible for data processing who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.
4.4.3 Exceptions
The right to cancellation does not exist insofar as the processing is necessary
(a) the exercise of freedom of expression and information;
(b) to fulfil a legal obligation required for processing under the law of the Union or of the Member States to which we are subject, or to perform a task in the public interest or in the exercise of official authority conferred on us;
c) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
d) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 GDPR, insofar as the law referred to under a) is likely to render impossible or seriously impair the attainment of the objectives of such processing, or
e) to assert, exercise or defend legal claims.
4.5 Right to information
If you have exercised your right to correct, delete or limit the processing, we are obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort. We have the right to be informed of these recipients.
4.6 Right to Data Transferability
You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format. You also have the right to transfer this data to another person in charge without our interference, provided that
a) processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
(b) processing is carried out by means of automated methods.
In exercising this right, you also have the right to request that the personal data concerning you be transferred directly by us to another person responsible, insofar as this is technically feasible.
The freedoms and rights of other persons must not be affected by this.
The right to transferability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on us.
4.7 Right of revocation and objection
You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Article 6(1)(e) or (f) of the DSBER; this also applies to profiling based on these provisions.
We will then no longer process the personal data relating to you, unless we can prove compelling grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing. If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. You have the possibility to exercise your right of objection in connection with the use of Information Society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.
4.8 Right to revoke the data protection declaration of consent
You have the right to revoke your data protection declaration of consent at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.
4.9 Right of appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you reside, work or suspect of infringement, if you believe that the processing of personal data concerning you is contrary to the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.
5 Changes to our Privacy information
We ask you to inform yourself regularly about the contents of our data protection declaration. We may amend our data protection declaration as soon as changes in data processing carried out by us make this necessary. We will inform you as soon as the changes require your cooperation (e.g. consent) or other individual notification.
6 Confidentiality
a. We shall maintain silence about all information to be treated confidentially which has come to our knowledge in advance and within the framework of the contractual relationship or shall only use this information with the prior agreement of the other contractual partner vis-à-vis third parties – for whatever purpose. Information to be treated as confidential includes information expressly designated as confidential by the party providing the information and such information whose confidentiality is clear from the circumstances of the transfer. In particular, your personal data and the data used are to be treated confidentially by us if we become aware of them.
b. The obligations under para. a. shall not apply to such information or parts thereof for which we can prove that it is
- were known to us or generally accessible before the date of receipt;
- were known or publicly available to the public before the date of receipt;
- became known or generally accessible to the public after the date of receipt, without our being responsible for this.
c. Public declarations of cooperation by the parties shall only be made by mutual agreement in advance.
d. The obligations under para. a shall continue to exist beyond the end of the contract for an indefinite period, for as long as there is no evidence of an exception under para. b.
